Organize Your Art Business with these Smart Tools

Whether you have a production studio or make one-of-a-kind art, use these convenient sites and apps to organize your business, saving time and hassle.




ArtSquare: Do you have images of your artwork and need a convenient place to store them? This website gives you easy access to your image library at any time, and you can resize images in a snap. It’s free of charge.

Artwork Archive: This cloud-based tool for artists and is accessible from anywhere on any device. It helps you track pieces, galleries, sales, competitions, contacts, limited edition runs and much more.

HootSuite: This super popular site lets you schedule tweets and posts, monitor conversations and get analytics reports on your social media activity.

BufferApp: Another great social media tool. Write your posts, decide which social media platform to share them on, schedule, shuffle, attach images and more. They have an extension for your web browser to make it really easy to share.

Mileage Tracker:Going to a show or event? Track your business mileage (can be used with GPS), and automatically calculate your expense with this smartphone app.

Evernote: Organize lists, notes, photos, voice memos and more with this versatile service that syncs data across multiple devices. Tons of functions make this an award-winning choice.

CheckMark: This “to do list” app gives you the ability to set up reminders based on time, contacts, or your location. Keeps your schedule super-efficient.

PicMonkey: Need to edit or enhance a photo, or make a collage? This fun and easy-to-use website has tons of functions. Want to make an infographic for your blog post? You can. Want to create a holiday theme, use overlays or even make a photo of your friend into an awesome zombie? Yep, you can do this too! 

QuickBooks: Use QuickBooks to track sales and expenses, accept payments and manage your payroll. Run reports, scan receipts, create invoices, and make bank deposits. Syncs across multiple devices to keep you up to date at all times.

Clear: This to-do-list app is simple and intuitive, without too many confusing features. If you like to “check off” each item as it is done, you’ll enjoy swiping across each completed task as you take care of it.

Skype: Video and phone contact is super easy (and at the basic level, free) using Skype. Want to speak “face-to-face” with a customer, perhaps go over an order or have a meeting? This is the perfect tool for instant connection.

LastPass: Stores all of your passwords safely and securely, autofills fields as you log in, and has a smartphone app to take this with you on the go. Once you try LastPass, you’ll find it hard to live without it.

Square: Square lets you accept credit cards on your smartphone or tablet, making mobile payment easy. It’s terms are well-suited to micro businesses (like yours?) You pay only the processing fees, rather than a monthly flat charge.

TripIt: This “all-in-one travel organizer”is multi-functional. Keep your itinerary in one place, including maps, directions, photos, and even a travel dashboard. Share your travel plans with others, get mobile alerts on flight cancellations and changes, and review past and future trips.

What other websites and apps do you use for your small business?

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  1. What an awesome list!! Thank you so much for publishing this information — it came at the perfect time as I’m in the middle of rebranding my business and getting organized for 2015. I can’t wait to download a couple of these applications and get started.

  2. Awesome resources list! If any artists here want to try ArtSquare (mentioned at the top of the list) to get their art images digitized for as low as $6/image, use promo-code ARTSYSHARK for a discount when booking. (Digitization is limited to Los Angeles, San Francisco, and Austin, TX)

  3. Thanks for this helpful list! I’m going to check out Hootsuite. I’m currently using Everypost (iphone app) which has been helpful for scheduling posts to multiple social media sites. I use it to post my work in progress photos to Twitter, Google+ and 2 Facebook pages in one step. There are some problems with it, like being unable to add my Pinterest account, but overall it has really helped streamlining my social media updates.

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